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Jobs

Gay City is an equal opportunity employer. Gay City does not discriminate on the basis of race, ethnicity, color, gender identity or presentation, sex, marital status, sexual orientation, age, religion, immigration status, and the presence of any sensory, mental or physical disability in employment, volunteer opportunities or services rendered. 

“The holistic environment of support that [Gay City] creates in the Seattle Community makes it a force to be reckoned with.”

Aparna

Former Gay City Board member

“The work Gay City does provides resources and connection for so many who find themselves in a [difficult] situation.”

Greg Gibson

Treasurer, Gay City Board of Directors

Data Coordinator

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Title: Data Coordinator

Hours: Non-Exempt, 40 hours per week (some weekend and evening hours required)

Salary: $22.50 hourly

Reports to: Director of Programs

Date: Open until filled

www.gaycity.org

Gay City’s Mission: Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.We are the definitive hub for LGBTQ individuals seeking affirming andresponsive resources, wellness, and community.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency.

To Apply
• Please submit cover letter and resume via e-mail to [email protected]
• Please use “Data Coordinator – your name in the subject line

Position Summary 

The Data Coordinator is responsible for overseeing all data needs of Gay City’s programs. This includes client database maintenance, supporting data entry volunteers, along with data reconciliation and requests for reporting purposes.

Duties and Responsibilities

  • Maintains and manages client records, including daily data entry and results, while ensuring the protection of client confidentiality.  Works with HIV/STI Testing and other direct service staff to ensure quality control for data collection on client records and tracks chart life cycle to prevent data loss.
  • Fields client data reconciliation requests internally, and from external stakeholders.
  • Assists Wellness Center and other program managers in tracking deliverables and preparing reports for grant purposes. Compiles and analyzes client data for other internal purposes.
  • Builds and adapts data systems to meet current needs.
  • Supports referral structures across HIV/STI services and other social services both within and outside of the organization (this could look like tracking/recording successful referrals where possible).
  • Maintains client phone numbers and appointment reminders as needed.
  • Works with Volunteer Coordinator to train and support Data Volunteer Team to assist in regular data projects.  
  • Performs other related duties as assigned, including assisting with community engagement opportunities.
  • Assists overall organization with designing data (data schema, data dictionaries, etc.)  structures when needed to support program implementation and program evaluation. 
  • Assists with closing client encounters and uploading test results to patient portal, notifying appropriate person of any irregularity or reactive results.  

Qualifications (required)

  • Demonstrated ability to serve all segments of the LGBTQ community and culture, especially including mindfulness and respect with regard to people’s pronouns.
  • Knowledge and familiarity of issues impacting queer and trans communities with demonstrated ability to apply a lens of intersectionality, particularly with regard to race, class, gender, age and ability.
  • Excellent verbal, written, and interpersonal communication skills, including the ability to use sound judgment to determine appropriate course(s) of action in complex interpersonal situations.
  • Must be highly organized, detail oriented, and committed to delivering quality customer service.
  • Friendly, engaging presence with an ability to establish and maintain close collegial working relationships both internally and externally.
  • Established ability to maintain a high level of production while working independently.
  • General proficiency with computers and ability to learn new software.
  • Evening and weekend availability required.

 

Qualifications (preferred) 

  • Experience working with medical record management software and confidential client data.
  • Proficiency with Microsoft Word, Microsoft Excel, Access and Google Apps.
  • Understanding of Salesforce and/or other similar donor and volunteer data maintenance tools.

Benefits

  • Full healthcare, dental, and optical coverage offered
  • Generous vacation, paid holidays and sick leave after successful completion of the 90-day introductory period
  • Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan and employer matching
  • Free ORCA Pass



1-9 and Vaccine Compliance

On your first day of work, you will be required to provide proof of your eligibility for employment under the Immigration and Reform Control Act of 1986, as amended. Therefore, please bring proper photo identification, such as your passport, or your driver’s license and social security card on your first day. You will also need to provide proof of COVID vaccination.

Co-Executive Director of Finance and Administration

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Title: Co-Executive Director of Finance and Administration

Hours: Full-Time Exempt, 40 hours per-week

Salary: $90,000

Reports to: Board of Directors

Date: May 2022

www.gaycity.org

Gay City’s Mission: Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.We are the definitive hub for LGBTQ individuals seeking affirming andresponsive resources, wellness, and community.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency.

To Apply
• Please submit cover letter and resume via e-mail to [email protected]
• Please use “Co-Executive Director of Finance- Your name” in the subject line

Position Summary 

The Co-Executive Director of Finance and Administration is a member of Gay City: Seattle’s LGBTQ+ Center’s co-executive team and is responsible for ensuring financial integrity, accountability, and sustainability. The role includes primary responsibility for oversight and management of the organization’s budget and long-term cash flow projections, daily accounting functions, and all internal and external financial reporting and analysis. The position also oversees operational activities including facilities maintenance, HR, IT, process enhancements, and the design and implementation of internal controls to ensure compliance with all regulations and funder requirements. 

Gay City is seeking a motivated finance & accounting professional to create an environment of data-supported, shared financial accountability. Cultivating tools, resources, and information for financial reporting and transparency within the organization will be critical. In collaboration with the Co-Executive Director of Programs and the Co-Executive Director of Community Engagement, this role is responsible for empowering staff and helping to lead  the organization towards a culture that centers self-determination, liberation and joy.

 

Duties and Responsibilities

  • A passion for Gay City’s mission, vision and commitment to intersectional social justice
  • Responsible for the fiscal integrity and overall financial direction of Gay City: Seattle’s LGBTQ+ Center.
  • Works with Co-leadership team to evaluate & mitigate risk to the organization; specifically financial, legal and grant compliance related risks  
  • Develops and maintains short and long-term cash flow projections to ensure sustainability of the organization’s financial resources
  • Prepares annual budget and oversees ongoing monitoring. Includes analyzing impact of budget requests, projecting revenue, and analyzing budget to actual variance
  • Interacts with departments on an on-going basis to provide guidance on budget management and accounting policies
  • Supervises Bookkeeper whose day-to-day responsibilities include accounts payable, accounts receivable, grant invoicing, cash-flow management, payroll and financial reporting
  • Supervises Operations team, whose day-to-day responsibilities include facilities maintenance, HR, IT, room rentals, internal trainings, and front-desk staffing
  • Manages the organization’s relationships with financial institutions including cash and investment accounts, purchasing cards and lines of credit 
  • Staff Liaison to the Finance Committee of the Board of Directors. Prepares accurate and timely monthly financial reporting packages for presentation to committee and board.
  • Develops and maintains effective working relationships with key financial partners including funders, investors, government agencies, financial institutions, consultants and vendors
  • Oversees budget projections and financial reports for government and private funders and other investors; supervises preparation of financial summaries and statements for reports to funders and grantors
  • Oversees preparation and review of annual financial statements to ensure preparation in accordance with Generally Accepted Accounting Principles (GAAP)
  • Oversees annual audit and coordinates preparation of annual form 990. Includes preparation/review of all necessary schedules for external auditor and tax preparer.
  • As needed, oversees audits or compliance reviews performed by government agencies or funders
  • Reviews, analyzes and revises internal control systems, providing documentation and training as necessary
  • Takes primary responsibility for financial systems in use to ensure that data is managed effectively and in accordance with controls and regulations
  • Reviews vendor contract terms and executes contracts when requested or required
  • Supports the Director of Community Engagement in strategic and operational planning for grants and funding opportunities
  • Provides co-executive supervision to the Co-Executive Director of Internal Programs, and receives Co-Executive supervision from the Co-Executive Director of Community Engagement

Qualifications (required)

  • At least 5 years of demonstrated relevant finance and accounting experience
  • Experience in financial management of federal, state, and local government grants and contracts
  • Effective in working with a diverse and multicultural team of colleagues and community
  • Direct work experience with budgets, forecasting, financial analysis
  • Ability to use relevant information and individual judgment to determine whether issues or processes comply with laws, regulations, or standards
  • Above average proficiency using Excel
  • Experience supervising staff members
  • Experience with and understanding of Generally Accepted Accounting Principles (GAAP), payroll management, human resources, and general business systems and functions. Demonstrated success in monitoring financial systems
  • Outstanding written and verbal communication skills, especially the ability to explain complex information clearly and simply

 

Qualifications (preferred) 

  • Bachelor’s degree in Accounting
  • Five years’ experience in non–profit accounting, to include knowledge of grant billings as well as experience working with auditors and 990 tax preparers.
  • Experience working within a collaborative leadership model

Benefits

  • Full healthcare, dental, and optical coverage offered
  • Generous vacation, paid holidays and sick leave after successful completion of the 90-day introductory period
  • Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan and employer matching
  • Free ORCA Pass



1-9 and Vaccine Compliance

On your first day of work, you will be required to provide proof of your eligibility for employment under the Immigration and Reform Control Act of 1986, as amended. Therefore, please bring proper photo identification, such as your passport, or your driver’s license and social security card on your first day. You will also need to provide proof of COVID vaccination.

Communications Coordinator

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Title: Communications Coordinator

Hours: Full-Time Exempt, 40 hours per-week

Salary: $50,000 – $55,000

Reports to: Director of Community Engagement

Date: March 2022 – Open Until Filled

www.gaycity.org

Gay City’s Mission: Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency.

To Apply
• Please submit cover letter and resume via e-mail to [email protected]
• Please use “Communications Coordinator- Your name” in the subject line

Position Summary 

The Communications Coordinator is responsible for developing and implementing an ongoing marketing, media, communications and public relations plan for Gay City: Seattle’s LGBTQ Center. Responsibilities include content development, drafting newsletters, press releases and media statements, creating marketing messages, materials and supporting creative briefs, and creating the annual report. Additional responsibilities may include leading or assisting with special events and third party functions, as well as providing support to the Director of Community Engagement around copy writing for grant writing, solicitations, etc.

 

Duties and Responsibilities

  • Lead storytelling and deep content development about the agency in order to increase awareness in the community about the full spectrum of our work
  • Craft narrative development in accordance with Marketing Plan, Communications Calendar, and Development Strategy
  • Manage press contacts and media relations and point of contact for media and community inquiries
  • Support Outreach Events especially around Pride Month activities
  • Collaborate with staff to gather information and stories from programs to highlight our mission
  • Collaborate with Director of Community Engagement and other program leads on copywriting and development of grant applications
  • Assist in content development for the Gay City and The AMP (AIDS Memorial Project) websites
  • Responsible for activation and story collection for the The AMP, including facilitating The AMP Committee and volunteers
  • Annual Report development with support from Data Coordinator and Director of Community Engagement, including infographics and visual storytelling using data.  
  • Ability to work autonomously to meet deadlines, while also actively participating in a collaborative team environment.
     

Qualifications (required)

  • A passion for Gay City’s mission, vision and commitment to intersectional social justice 
  • Strong written communication, verbal communication, and interpersonal skills
  • Experience and knowledge of marketing strategy and planning, digital marketing, social media management
  • Ability to define marketing strategy and deliver finished products that meets the organization’s objectives
  • Experience working with others to write marketing materials
  • Effectively communicates marketing ideas using storytelling techniques and visually appealing media
  • Independently writes well-structured and persuasive end -to-end marketing materials
  • Uses creative communications vehicles to effectively convey ideas 
  • Manages projects effectively ensuring objectives, deadlines and budgets are met by team members
  • Shares information, offers autonomy, is aware of people’s needs, and effectively delegates
  • Demonstrated ability to serve all segments of the LGBTQ community and culture, especially including mindfulness and respect with regard to people’s pronouns
  • Knowledge and familiarity of issues impacting queer and trans communities with demonstrated ability to think and work intersectionally, particularly with regard to race, class, gender, age and ability

 

Qualifications (preferred) 

  • Experience in public health, non-profit or health marketing.
  • Comfortable with public speaking, podcasting, media relations, or similar
  • Understanding and familiarity with film production and video editing.
  • Familiar with Search Engine Optimization (SEO), and familiarity with best practices around accessibility in online and digital content
  • Illustration and graphic design
    • Applicants will be asked to submit work samples, such as posters, flyers, sketches, or other related artwork if offered an interview.
  • Comfort and familiarity with crafting press releases, media statements, and talking with journalists
  • Proficient with Adobe Creative Suite
  • Understanding of WordPress or other similar web development tools
  • Understanding of Mailchimp or other similar email newsletter tools

 

Benefits

  • Full healthcare, dental, and optical coverage offered
  • Generous vacation, paid holidays and sick leave after successful completion of the 90-day introductory period
  • Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan and employer matching
  • Free ORCA Pass



1-9 and Vaccine Compliance

On your first day of work, you will be required to provide proof of your eligibility for employment under the Immigration and Reform Control Act of 1986, as amended. Therefore, please bring proper photo identification, such as your passport, or your driver’s license and social security card on your first day. You will also need to provide proof of COVID vaccination.

Research Coordinator

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Salary:
 $22-$23 ($22 an hour to start, $23 an hour after training)

Hours: Full time. evening and weekend required

Reports to: Clinic Manager

To Apply

  • Please submit cover letter and resume via e-mail to [email protected]
  • Please use “Research Coordinator – Your name in the subject line

Gay City’s Mission 

Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.

Position Summary

This position is responsible for providing sexual health counseling and HIV/STI testing. Gay City promotes peer advocacy, self-determination, and uses an explicitly anti-racist social justice lens in connecting with clients.

Duties and Responsibilities

  • Collect specimens and administer HIV tests on finger-stick blood samples (including dried blood spots) and perform venipuncture following standardized procedures.
  • Interpret and discuss rapid HIV test results.
  • Develop rapport with study participants at study visits, complete follow up calls at 1, 3, and 6 months after visits for each participant, and engage in other participant retention activities.
  • Obtain and document informed consent from men who have sex with men, women and transgender individuals for participation in the relevant research project.
  • Maintain professionalism and the highest standards of research ethics during all study visits and communications with participants.
  • Obtain and document client risk history and demographic information and facilitate computer-based behavioral survey.
  • Provide referral for clients with reactive results.
  • Assist with triage of men who have sex with men and transgender individuals seeking HIV testing at Gay City to research project or clinical care.
  • Maintain confidentiality of all records.
  • Maintain accurate research records.
  • Know and understand research project operating policies and procedures and charting.
  • Maintain inventory, request clinical supplies in a timely manner and perform quality control procedures on all point-of-care tests.
  • Transport specimens as needed.
  • Educate men who have sex with men, women and transgender individuals about health risks and promote behavioral changes to reduce risks.
  • Attend relevant staff and community meetings focused on HIV and sexual health for men who have sex with men and transgender individuals. These meetings may include outreach and education in Seattle bathhouses and gay bars.
  • Work to assist and educate research participants and Gay City clients and community about HIV testing and other aspects of sexual health, particularly for men who have sex with men and transgender individuals as detailed below.
  • Attend relevant meetings with the contracting agency.
  • Assist with reporting to the contracting agency as needed.

Required Qualifications

  • Two years of college-level course work in a relevant academic area AND one year of
    appropriate experience OR equivalent education/experience.
  • Prior experience building and maintaining rapport with clients/patients/participants
    for follow-up care and/or research.
  • Prior experience in communicating critical personal health information (e.g. HIV
    status).
  • Prior experience in communicating openly on explicitly sexual topics, including
    HIV/AIDS, without prejudice. NOTE: In addition to HIV and the HIV tests
    employed in this research project, this position is expected to serve as a resource to study participants and all Gay City clients on topics that may include: relative risks of HIV transmission from unprotected receptive anal sex, insertive anal sex, oral sex, and anilingus; benefits of condom use, condom negotiations during sex, condom selection, and triaging of problems such as fit and slippage; partner negotiations around monogamy, open relationships, and safety; safe use of sex toys, BDSM and other kink; education about and referrals for PrEP (pre-exposure prophylaxis for HIV); and other topics related to sexual health for men who have sex with men and transgender individuals.
  • Knowledge and familiarity of issues impacting queer and trans communities with
    demonstrated ability to apply a lens of intersectionality, particularly with regard to race, class, gender, age and ability.
  • Excellent verbal, written, and interpersonal communication skills, including the
    ability to use sound judgment to determine appropriate course(s) of action in complex interpersonal situations.
  • Must be highly organized, detail oriented, and committed to delivering quality
    customer service.
  • Friendly, engaging presence with an ability to establish and maintain close collegial working relationships both internally and externally.
  • Established ability to maintain a high level of production while working
    independently.
  • General proficiency with computers and ability to learn new software.
  • Evening and weekend availability required.

Preferred Qualifications

  • Four years of college-level course work in a relevant academic area AND two years of appropriate experience
  • Certified or eligible upon hire for Health Care Assistant A licensure or equivalent.
  • Certification of prior attendance at an HIV Prevention Counseling training or
    certification by a prior employer or academic supervisor of equivalent training (as
    specifically described by CDC, DOH, and/or PHSKC) or experience.
  • Two years of prior experience in HIV counseling and testing as has been defined in the Washington Administrative Code (246-100-207) or in care of HIV-infected
    persons.
  • One year of experience working with men who have sex with men or transgender
    individuals.
  • Experience working within the Seattle LGBTQ community.
  • Medical Phlebotomy license (Gay City will provide the necessary training if applicant does not already have a license).

Benefits

  • Full healthcare, dental, and optical coverage offered.
  • Generous vacation, paid holidays, sick leave, and safe leave after successful
    completion of the 90-day introductory period.
  • Gay City recognizes the importance of saving for retirement and offers eligible
    employees a 401(k) plan.
  • Free ORCA Pass.

1-9 and Vaccine Compliance
On your first day of work, you will be required to provide proof of your eligibility for
employment under the Immigration and Reform Control Act of 1986, as amended.
Therefore, please bring proper photo identification, such as your passport, or your driver’s license and social security card on your first day. You will also need to provide proof of COVID vaccination.