About

Jobs

Gay City is an equal opportunity employer. Gay City does not discriminate on the basis of race, ethnicity, color, gender identity or presentation, sex, marital status, sexual orientation, age, religion, immigration status, and the presence of any sensory, mental or physical disability in employment, volunteer opportunities or services rendered. 

Data Coordinator

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Title: Data Coordinator

Hours: Non-Exempt, 40 hours per week
(some weekend and evening hours required)

Salary: $22.50 hourly

Reports to: Director of Programs

Date: Open until filled

www.gaycity.org

Benefits
• Full healthcare, dental, and optical coverage offered.
• Generous vacation, paid holidays, sick leave, and safe leave after successful completion of the 90-day introductory period.
• Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan.
• Free ORCA Pass.

To Apply
• Please submit cover letter and resume via e-mail to jobs@gaycity.org
• Please use “Data Coordinator- Your name” in the subject line

Gay City’s Mission: Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency.

Position Summary

The Data Coordinator is responsible for overseeing all data needs of Gay City’s programs. This includes client database maintenance, supporting data entry volunteers, along with data reconciliation and requests for reporting purposes.

Duties and Responsibilities

• Maintains and manages client records, including daily data entry and results, while ensuring the protection of client confidentiality. Works with HIV/STI Testing and other direct service staff to ensure quality control for data collection on client records and tracks chart life cycle to prevent data loss.
• Fields client data reconciliation requests internally, and from external stakeholders.
• Assists Wellness Center and other program managers in tracking deliverables and preparing reports for grant purposes. Compiles and analyzes client data for other internal purposes.
• Builds and adapts data systems to meet current needs.
• Supports referral structures across HIV/STI services and other social services both within and outside of the organization (this could look like tracking/recording successful referrals where possible).
• Maintains client phone numbers and appointment reminders as needed.
• Works with Volunteer Coordinator to train and support Data Volunteer Team to assist in regular data projects.
• Performs other related duties as assigned, including assisting with community engagement opportunities.
• Assists overall organization with designing data (data schema, data dictionaries, etc.) structures when needed to support program implementation and program evaluation.
• Assists with closing client encounters and uploading test results to patient portal, notifying appropriate person of any irregularity or reactive results.

Required Qualifications

• Demonstrated ability to serve all segments of the LGBTQ community and culture, especially including mindfulness and respect with regard to people’s pronouns.
• Knowledge and familiarity of issues impacting queer and trans communities with demonstrated ability to apply a lens of intersectionality, particularly with regard to race, class, gender, age and ability.
• Excellent verbal, written, and interpersonal communication skills, including the ability to use sound judgment to determine appropriate course(s) of action in complex interpersonal situations.
• Must be highly organized, detail oriented, and committed to delivering quality customer service.
• Friendly, engaging presence with an ability to establish and maintain close collegial working relationships both internally and externally.
• Established ability to maintain a high level of production while working independently.
• General proficiency with computers and ability to learn new software.
• Evening and weekend availability required.

Preferred Qualifications

• Experience working with medical record management software and confidential client data.
• Proficiency with Microsoft Word, Microsoft Excel, Access and Google Apps.
• Understanding of Salesforce and/or other similar donor and volunteer data maintenance tools.

Director of Operations

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Date Posted:
9/27/2021

Hours: 40 hours per week, some evenings and weekends

Salary: $75,000 annually

Reports to: Executive Director

Applicate Deadline: Open until filled

Benefits
• Full healthcare, dental, and optical coverage offered.
• Generous vacation, paid holidays, sick leave, and safe leave after successful completion of the 90-day introductory period.
• Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan.
• Free ORCA Pass.

To Apply
• Please submit cover letter and resume via e-mail to jobs@gaycity.org
• Please use “Director of Operations – Your name” in the subject line

Gay City’s Mission
Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency.

Position Summary
The Director of Operations is a key management leader of Gay City and leads all aspects of the organization’s financial and operational management, compliance, and reporting; provide oversight of accounting, human resources, and office/facilities. This person will ensure the smooth day-to-day operations of the organization.

Duties and Responsibilities

Finance
• Supervises Bookkeeper.
• Takes primary responsibility for financial systems in use to ensure that data is managed effectively and within appropriate controls and regulations.
• In collaboration with the ED, Board Finance Chair and Bookkeeper, develop and manage operational budgets and strategic financial decisions.
• Reviews vendor contract terms and executes contracts when requested or required.
• Facilitates annual audit: responding to requests for information, generating schedules, answering questions.
• Analyzes and generates accurate and timely reports on financial status, including financial statements for month-end, quarter-end and year-end with notes (Statement of Financial Position; Statement of Activities; Statement of Cash Flows; Schedule of Functional Expenses; Schedule of Program Revenues and Operating Expenses), and other reports requested by the Board and/or Finance Committee.
• Supports Director of Development in strategic and operational planning for grants and funding opportunities.
• Be an engaged and collaborative team member, participating with planning, strategies, events and stewardship activities.

Human Resources
• Oversees recruiting, onboarding and benefits administration. 
• Oversees performance management and improvement systems.
• Developments policy and documentation.
• Manages employee relations.
• Oversees regular communications regarding volunteer needs, logistics for events, etc.

Office/Facility Administration and Maintenance:
• Supervise Office Coordinator to ensure ordering office & general supplies, monitoring inventory; maintenance of storage areas, and space rentals.
• Manage the physical infrastructure, including office space, phone system, computers, and office equipment. Will lead process of settling into new office space in 2022.
• With an IT support contract, manage computer network, ensure computer functionality for all staff, and manage data storage and email systems.
• Responsible for maintenance of common spaces for appearance and functionality
• Responsible for all incoming/outgoing mail.

Qualifications (required)

• Five or more years of experience in a similar role involving day to day financial and operational management, with at least two years in nonprofit financial management.
• Proficiency with organizational budgeting and financial management.
• Experience with and understanding of general accounting (GAAP), payroll management, human resources, and general business systems and functions. Demonstrated success in monitoring financial systems.
• Outstanding written and verbal communication skills, especially the ability to explain complex information clearly and simply.
Experience with facilities management preferred.
• Ability to work in an open and collaborative work environment.
• Persistent follow through and resolution of problems.
• Adaptable and composed when faced with changing needs and priorities.
• Must have advanced experience with Microsoft Office Suite, especially Microsoft Excel.
• Supervision experience is preferred.
• Must have excellent attention to detail.
• Must have strong problem solving and strategic thinking skills.
• Must have excellent relationship-building and interpersonal communication skills; ability to speak comfortably to groups and work well in a team setting.

Director of Programs
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Date Posted:
9/27/2021

Hours: 40 hours per week, some evenings and weekends

Salary: $75,000 annually

Reports to: Executive Director

Applicate Deadline: Open until filled

Benefits
• Full healthcare, dental, and optical coverage offered.
• Generous vacation, paid holidays, sick leave, and safe leave after successful completion of the 90-day introductory period.
• Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan.
• Free ORCA Pass.

To Apply
• Please submit cover letter and resume via e-mail to jobs@gaycity.org
• Please use “Director of Programs – Your name” in the subject line

Gay City’s Mission
Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency.

Position Summary
The Director of Programs is Gay City’s key leader on delivering programs that address the barriers preventing LGBTQ communities from accessing health equity. The role is responsible for structuring and leading teams to deliver high quality programming and identifying best practices to improve internal systems with an eye towards community needs, agency needs and budget realities.

The Director of Programs will supervise five staff: Youth Advocacy Program Manager, Clinic Manager, Resources Coordinator, Training and Technical Assistance Coordinator, and Data Coordinator. Programs and initiatives managed by that team include our HIV testing and PrEP Clinic, LGBTQ Resource and Referral Program, Youth Domestic Violence Diversion Program, Youth Advisory Council, LGBTQ youth-focused cannabis, commercial tobacco and vape prevention, and our arts programing.

Duties and Responsibilities

• Evaluates existing infrastructure to ensure that all systems and strategies are designed to help our team be successful in delivering impactful services to LGBTQ communities.
• Ensures compliance with all requirements of funders, including grant reporting, project execution, maintaining files and tracking data.
• Plans the delivery of Gay City programs and its activities in accordance with the mission and the goals of the organization, centering those communities farthest from health equity (BIPOC, youth, TNB communities).
• Develops a program evaluation framework to assess the strengths and impact of programs and to identify areas for improvement.
• Ensures that program activities comply with all relevant legislation and professional standards.
• Works with our Data Coordinator to develop forms and records to document program activities.
• Develops and implements long-term goals and objectives to achieve the successful outcomes of programs at Gay City.
• Recruits employees to ensure programs are staffed with qualified personnel able to address the complex needs of LGBTQ+ folks.
• Coordinates and supervises staff providing constructive feedback and support.
• Provides personnel with clinical training and opportunities for continuous development.
• Manages concerns relating to coverage, productivity, customer service skills, and workload expectations.
• Provides administrative support, supervision, and consultation to support and broaden staff skill levels.
• Provides crisis support to staff and clients as needed.

Qualifications (required)

• Familiarity with the concepts of health equity and social determinants of health, and understanding why an intersectional approach is critical in working with BIPOC, youth and other LGBTQ+ communities.
• Experience understanding how systemic oppressions result in health disparities, and designing programs to address both individual needs and systems change.
Experience managing government grants and reporting requirements. Grant writing experience highly desired.
• Transparent and high integrity leadership.
• Five or more years nonprofit management experience.
• Experience with strategic thinking and planning.
• Demonstrated ability to oversee and collaborate with staff.
• Solid organizational abilities, including planning, delegating, program development and task facilitation.
• Strong financial management skills, including budget preparation, analysis, decision making and reporting.
• Strong written and oral communication skills.
• Strong public speaking ability.
• Strong work ethic with a high degree of energy.

Training and Technical Assistance Program Coordinator
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Title: Training and Technical Assistance Program Coordinator

Hours: 40 hours per week, some evening and weekends

Salary: $49,000 annually

Reports to: Director of Programs

Date: Open until filled

www.gaycity.org 

Benefits

  • Full healthcare, dental, and optical coverage offered.
  • Generous vacation, paid holidays, sick leave, and safe leave after successful completion of the 90-day introductory period.
  • Gay City recognizes the importance of saving for retirement and offers eligible employees a 401(k) plan.
  • Free ORCA Pass.

To Apply

  • Please submit cover letter and resume via e-mail to jobs@gaycity.org
  • Please use “T/TA – Your name” in the subject line

Gay City’s Mission 

Gay City: Seattle’s LGBTQ Center cultivates access and connections to promote self-determination, liberation and joy in our communities.

Gay City Values: Advocacy, Accessibility, Intersectionality, Sex & Body Positivity, Stewardship and Transparency. 

Position Summary 

Gay City is Seattle’s LGBTQ Center. Our mission cultivates access and connections to promote self-determination, liberation and joy in our communities.

This position is responsible for coordinating the logistical details of and facilitating Gay City’s training and technical assistance (T/TA) programming. You will be providing learning opportunities for service providers and decision-makers to reflect on how we can collectively manifest radical, courageous integrity in our commitments to dismantling the systems of violence that disproportionately impact BIPOC communities, LGBTQ communities, youth communities, and their intersections.

Gay City’s T/TA program uses peer advocacy-based techniques rooted in the value of self-determination and an explicitly anti-racist social justice lens in our trainings and technical assistance so that we may support BIPOC/LGBTQ/youth communities while leveraging power for our holistic wellness.

Duties and Responsibilities

  • Maintain training curriculum with current references and information and build new curriculum modules as needed.
  • Respond to requests for training, technical assistance, and community engagement opportunities in a timely manner.
  • Assist with exploring the process and application of becoming an accredited institution.
  • Coordinate, schedule all of Gay City’s T/TA.
  • Facilitate and support Gay City staff for internal trainings.
  • Generate and support the design of training/technical assistance modules in collaboration with other Gay City program staff as needed.
  • Implement technical assistance plans; coordinating with other staff when appropriate.
  • Develop an outreach strategy in order to actively promote these services to partners and prospects with the goal of building long-term organizational relationships.

Qualifications (required)

  • A demonstrated commitment to our mission, vision and values.
  • Experience working with transgender/gender nonconforming (T/GNC), lesbian/gay/bisexual/queer (LGBQ) communities, youth communities, and their intersections.
  • General knowledge of barriers that impact BIPOC, T/GNC, LGBQ, youth communities, and their intersections.
  • Ability to speak, read, and write in English.
  • Knowledge of and experience with best practices with public speaking, audience participant engagement, and change-making training methodologies.
  • First-hand experience in and with:
  • working with folks of different abilities and neurodiversities.
  • supporting and working with people navigating trauma and/or who are actively in crisis.
  • facilitating trainings focused on anti-oppression and social justice topics.
  • contributing to and/or facilitating a training with attendance of at least 25 participants.
  • communicating with collaborators with varying perspectives and interests.
  • navigating resources and systems to overcome barriers and/or advocating for community members to overcome systemic barriers and challenges.
  • participating in coalitions and community collaborations.
  • managing database systems.
  • managing larger projects that span multiple months.
  • planning and facilitating regularly occurring community engagement events.
  • using Microsoft Office products, Google suite, and basic data entry tools.

Desired Qualifications 

  • Ability to provide training/technical assistance remotely; experience with coordinating webinar logistical support.
  • Experience with accreditation process.
  • Working understanding of the health disparities that disproportionately impacts BIPOC, T/GNC, LGBQ, youth communities, and their intersections.
  • Experience working with state, county, local elected officials, and their staffers.
  • Working understanding of motivational interviewing and the value of the practice.
  • Experience creating and maintaining systems in a fast-paced work environment.
  • Work or volunteer experience with a “by and for” organization.